Архив рубрики: Virtual Data Room

14.09.16

Ten Basic Attributes amidst a High-quality Virtual Data Accumulation


VDRs are gaining popularity among businessmen all over the Earth. Lawyers, investment bankers and top managers of companies need the comfortable and protected place to store their information and to complete the wide range of projects. Thus, recently, VDR providers offer exceptionally helpful programs as decent virtual platforms are capable of fulfilling the needs of the most demanding and meticulous businessmen. All in all, virtual rooms have been developed to facilitate business processes ran by firms, organizations, etc. It is required to attain the best data-room to do business with in a terribly limited time frame. There are plenty of advantages room visitors have a chance to experience while working with a repository:

Protection of the data

A virtual platform has to protect confidential and sensitive corporate data. The files are watermarked, encrypted and remain non-accessible for those who are not allowed to view them. The room visitor verification requires different stages in order to reduce the threat of, in example, access via stolen gadgets. Hence, the information is protected from internal misuses and external intrusions. Moreover, regular backups secure documents from disappearance in a case of downtimes.

Time savings

A virtual platform can host multiple VDR users at one moment: such a trait provides employees with a right to analyze the files simultaneously. In addition, advanced functions of the virtual platform (search, upload, integration with certain software) save a considerable amount of time when it comes to execution of the simple and regular tasks.

Cost savings

An opening of a VDR is cheaper than an opening of a analogue data room: it is not required to rent a space and make hard copies of documents. Also, not that many employees are supposed to be hired to guarantee supervision of the platform.

Simplicity of exploitation

Intuitive interface is an option that makes work inside a virtual platform quick and simple. When no specific training is to be performed room users have an opportunity to exploit the data room without efforts and concentrate on the work, not on the technical traits of the repository.

Well-prepared file system

A virtual room administrator is the one to think of the most convenient way of data systematization: all the digital copies of the files are supposed to be systematized. Avant-garde search instruments such as full-text search and filtering capabilities guarantees that file system will be simple to navigate. Also, VDR visitors are provided with a possibility to put links from one file to the other one and to distinguish certain documents.

Control over the access

A virtual data room provides its supervisors with the right to decide what kind of VDR visitors may view what kind of documents and how long for. Therefore, there are various levels of information disclosure and restrictions can be applied to the selected room visitors, groups, files, folders, etc.

Simplicity of cooperation

Hence it is possible to open a virtual room for all the users who possess a login and a password, it is less problematic to stay in touch with the stakeholders. It is not required to meet face-to-face if all the files might be shared and talked about in a virtual platform.

Transparency

Regular audit reports provide the room owners with the opportunity to look after the activity of all the users that are allowed to enter a platform. Therefore every action that occurred in the virtual room was registered and in a case of misunderstandings, unauthorized data sharing or other troubles the report may be used as evidence.

Legal compliance

Virtual platform providers take care of making all the information uploaded in the virtual room abide by the legal regulations and standards. Therefore, the virtual room owner is not expected to feel uncertain about the required file formats and various legal problems.

24/7 support

A well-trained support team and a loyal project manager are supposed to assist those who work inside a virtual repository almost instantly. Such attitude helps to get rid of abrupt problems and to stave off a possible crisis. The advantages named above help you understand how a good VDR may simplify your work and help you during plenty of transactions. Along with these peculiarities, different rooms will offer you advanced and unique functions. However you have to be certain about your requirements and to search out the virtual platform that does not try to confuse you with complicated abbreviations and impress you with the functions which you cannot use. Hence, be attentive and choose the room that meets your needs.